ABSTRAK
Arsip mempunyai peranan penting bagi kelancaran kegiatan organisasi sebagai sumber informasi dan pusat ingatan. Namun, pada kenyataannya rendahnya apresiasi terhadap arsip menjadi masalah sehingga arsip tidak dikelola dengan baik. Tujuan dari pengamatan ini untuk mengetahui tata kearsipan di Kantor Arsip dan Perpustakaan Daerah Kota Surakarta.Tata kearsipan meliputi tahap  penerimaan dan pencatatan arsip, penyimpanan arsip, pemeliharaan arsip, penemuan arsip kembali, penyusutan dan pemusnahan arsip.
Penulis mengambil lokasi pengamatan khususnya di Kantor Arsip dan Perpustakaan Daerah Kota Surakarta. Jenis pengamatan menggunakan pendekatan deskriptif kualitatif dengan observasi berperan aktif. Sumber data yang diperoleh dari informan, lokasi pengamatan dan dokumen-dokumen yang mendukung. Teknik pengumpulan data yang dipergunakan adalah melalui wawancaradan, observasi.
Hasil pengamatan di Kantor Arsip dan Perpustakaan Daerah Kota Surakarta dalam penerimaan arsip mengunakan sistem terbuka dimana arsip-arsip yang berhubungan dengan kepegawaian Instansi pemerintah semua di arsipkan di kantor tersebut. Pencatatan dokumen atau surat masuk atau surat keluar menggunakan sistem simardi. Pengelolaan dan penyimpanan arsip menggunakan asas sentralisasi guna mempermudah penanganannya. Penanganan dokumen berdasarkan pola klasifikasi angka. Pemeliharaan dilakukan pada pemeliharaan fisik dokumen dan ruangannya. Penyusutan dan pemusnahan dilakukan agar tidak terjadi penumpukan arsip di rak. Fasilitas kearsipan yang ada meliputi alat penerimaan surat atau dokumen, alat penyimpanan arsip yan meliputi amplop, box arsip, rak arsip, serta lemari arsip. Sarana dan prasarana di Kantor Arsip dan Perpustakaan Daerah Kota Surakarta perlu diperhatikan dan ditingkatkan, sehingga dalam kegiatan yang berhubungan dengan tata kearsipan akan lebih baik lagi.
Kata Kunci : Arsip dan Tata Kearsipan.
ABSTRACT
Archive plays an important role in the smoothness of organizational activity as information source and memory center. However, in fact, the lower appreciation on archive results in such problems that archive is not managed well. The objective of observation was to find out the archive management in Local Archive Office and Library of Surakarta City. Archive Management included archive receiving and recording, storage, maintenance, retrieval, shrinkage, and eradication.
The research was taken place particularly in Local Archive Office and Library of Surakarta City. The type of observation used was descriptive qualitative one with participatory observation. The data source derived from informant, observation location and supporting document. Techniques of collecting data used were interview and observation.
The result of observation in Local Archive Office and Library of Surakarta City showed that in receiving the archive, the office employed open system in which the archives related to Government Institution personnel were all stored in the office. Document or in- and out-mail recording was carried out using simardi system. Archive management and storage were conducted using centralization principle in order to facilitate its management. Document handling was carried out based on number classification pattern. Maintenance was conducted on document physique and room. Shrinkage and eradication was carried out to avoid the archive piling on the shelves from occurring. The archiving facilities existing included mail or document receiving, archive storage media including envelop, archive box, archive shelf, and archive cabinet. The infrastructure in Local Archive Office and Library of Surakarta City should get more attention and be improved, to make the activities related to archive management better.
Keywords: Archive and Archive Management